- AGM - General Information
- AGM - Nominating for Council
- Message from the Club President
- About Our Club
- Club Management
- Our Branches
- Family & Friends Association
- Introduction to the Site
- News and Upcoming Events
- Melbourne MWD 2012 Images
- UK/Europe MWL 2012
- Photos from some Recent pre-2012 Dinners
- Nomination Form
- 2011 Medal Recipient
- Introduction
- Melbourne
- New South Wales
- Northern Territory
- Queensland
- South Australia
- Tasmania
- Links to Official Sites
- Links to Personal Pages
-
Gallery and Sound Bites
- Obituaries and Member Tributes
- Shelagh Robinson
- Alf Howard
- Dr Phil Law
- Classified Ads and Similar
- Gallery and Sound Bites
- Macquarie Island Field huts
- Brewing beer on station
- Masons Hut in miniature
Notice of Motion for AGM
Information from the President after the Meeting of Council on 6 May 2012:
Notice is hereby given that at the Annual General Meeting of the ANARE Club Inc on 14 July 2012, the following motion will be tabled:
That this meeting
(a) Authorises a change of the date of commencement of the Club’s financial year from 1 May to 1 September commencing in 2013.
(b) Authorises the National Council to set the date of the Annual General Meeting in accordance with the new date for the financial year.
Notice is hereby given that at the Annual General Meeting of the ANARE Club Inc on 14 July 2012, the following motion will be tabled:
That this meeting
(a) Authorises a change of the date of commencement of the Club’s financial year from 1 May to 1 September commencing in 2013.
(b) Authorises the National Council to set the date of the Annual General Meeting in accordance with the new date for the financial year.
Annual General Meeting
Notice is hereby given the Annual General Meeting (AGM) of the ANARE Club Incorporated will be held at Bayview Eden, 6 Queens Road, Melbourne on 16 July 2012 at 7 pm.
The AGM provides an opportunity for the progress of the Club to be reviewed and its future course planned. All members are invited to attend and refreshments will be provided. The AGM is always an enjoyable occasion.
The Annual Reports of the President and the Treasurer will be tabled for discussion and adoption, and elections for the members of the National Council will be held. Under the current Constitution of the ANARE Club, 13 positions are available for election to the National Council; the five Office Bearers (President, Vice President, Treasurer, Secretary and Social Secretary) and eight Ordinary Members who may be later appointed to other positions including Aurora Editor, Membership Officer, Webmaster, Sales Officer and Historian.
Meetings of the Council are currently held quarterly in Melbourne but interstate members are encouraged to nominate and assistance with travel expenses is provided.
Members who are unable to attend are invited to appoint a proxy, according to the guidelines given below.
ANARE Club Proxy Voting Guidelines
If an ANARE Club member is unable to attend the AGM on 16 July 2012 and vote on an issue personally, that member can appoint another ANARE Club member to cast a vote on their behalf (that is ‘vote by proxy’) at the AGM.
Each full, financial member has the right to appoint a proxy.
Only a full and financial member can act as a proxy.
The Secretary of the ANARE Club must receive the proxy forms at least 24 hours before the commencement of the AGM.
Proxy forms may be delivered by mail, email or hand delivered. Verbal proxies are not acceptable. For postal submissions it should be addressed as follows: The Secretary, PO Box 2534, Melbourne, 3001. Victoria.
Hard copy submissions of the proxy form must be signed by the member who is appointing another person to vote on their behalf.
Email copy submissions of the proxy form do not need to be signed by the member who is appointing another person to vote on their behalf, but must be sent from a verifiable email address.
There are 2 types of proxy votes:
A proxy vote ‘donor’ may cancel or revoke a proxy before it is exercised by giving both the proxy holder and the Secretary of the ANARE Club written notice of the revocation, which becomes effective as soon as this notice is received.
If you are emailing your proxy, please copy and paste the following form into your email.
If you are snail mailing your proxy, please print the form and post it to the address advised above.
Proxy Form
I, ...............................................................................................................(insert name),
of........ ......................................................................................................(insert address),
being a current financial full member of the ANARE Club and entitled to attend and vote,
hereby appoint ...................................................................(insert name) to vote as my proxy at the
Annual General Meeting of the ANARE Club to be held at 7.00pm on Monday 16th July 2012 at the Bayview Eden, 6 Queens Rd, Melbourne, 3004 and at any adjournment thereof.
Type of proxy (general or specific)..............................................
..................................................................... (Signature of ANARE Club Member).
The signature must be completed for all proxy forms sent by mail. Proxy forms that have been emailed do not require a signature, but must come from a verifiable email address.
The AGM provides an opportunity for the progress of the Club to be reviewed and its future course planned. All members are invited to attend and refreshments will be provided. The AGM is always an enjoyable occasion.
The Annual Reports of the President and the Treasurer will be tabled for discussion and adoption, and elections for the members of the National Council will be held. Under the current Constitution of the ANARE Club, 13 positions are available for election to the National Council; the five Office Bearers (President, Vice President, Treasurer, Secretary and Social Secretary) and eight Ordinary Members who may be later appointed to other positions including Aurora Editor, Membership Officer, Webmaster, Sales Officer and Historian.
Meetings of the Council are currently held quarterly in Melbourne but interstate members are encouraged to nominate and assistance with travel expenses is provided.
Members who are unable to attend are invited to appoint a proxy, according to the guidelines given below.
ANARE Club Proxy Voting Guidelines
If an ANARE Club member is unable to attend the AGM on 16 July 2012 and vote on an issue personally, that member can appoint another ANARE Club member to cast a vote on their behalf (that is ‘vote by proxy’) at the AGM.
Each full, financial member has the right to appoint a proxy.
Only a full and financial member can act as a proxy.
The Secretary of the ANARE Club must receive the proxy forms at least 24 hours before the commencement of the AGM.
Proxy forms may be delivered by mail, email or hand delivered. Verbal proxies are not acceptable. For postal submissions it should be addressed as follows: The Secretary, PO Box 2534, Melbourne, 3001. Victoria.
Hard copy submissions of the proxy form must be signed by the member who is appointing another person to vote on their behalf.
Email copy submissions of the proxy form do not need to be signed by the member who is appointing another person to vote on their behalf, but must be sent from a verifiable email address.
There are 2 types of proxy votes:
- A general proxy, which gives a member the right to appoint another member the right to vote on all aspects of ANARE Club business at the AGM as they see fit.
- A specific proxy, which allows a member to appoint another member the right to vote on a particular item in a particular way at the AGM.
A proxy vote ‘donor’ may cancel or revoke a proxy before it is exercised by giving both the proxy holder and the Secretary of the ANARE Club written notice of the revocation, which becomes effective as soon as this notice is received.
If you are emailing your proxy, please copy and paste the following form into your email.
If you are snail mailing your proxy, please print the form and post it to the address advised above.
Proxy Form
I, ...............................................................................................................(insert name),
of........ ......................................................................................................(insert address),
being a current financial full member of the ANARE Club and entitled to attend and vote,
hereby appoint ...................................................................(insert name) to vote as my proxy at the
Annual General Meeting of the ANARE Club to be held at 7.00pm on Monday 16th July 2012 at the Bayview Eden, 6 Queens Rd, Melbourne, 3004 and at any adjournment thereof.
Type of proxy (general or specific)..............................................
..................................................................... (Signature of ANARE Club Member).
The signature must be completed for all proxy forms sent by mail. Proxy forms that have been emailed do not require a signature, but must come from a verifiable email address.
